DUXBURY FREE LIBRARY
BOARD OF TRUSTEES
MEETING MINUTES
January 29, 2002
Members Present:
Theodore Flynn (Chair), John Hill, Lynne Walsh, Carl Meier, Margaret Lougee and Nancy Delano
Staff Present:
Elaine Winquist (Director), David Murphy (Assistant Director), Nancy Denman (Assistant Director), James Jaquette (Assistant Director), Rose Hickey (Acquisition Librarian), Carol Jankowski (Circulation Supervisor), Deborah Killory (Administrative Assistant)
The meeting was convened at 7:40 am in the Setter Room at the Duxbury Free Library and went into executive session at 7:41 am. The meeting was roll called out of executive session at 8:10 am and the regular session was called to order at 8:11 am.
Mr. Hill left the meeting at 8:12 am.
Minutes of previous meeting
The minutes of the January 16, 2001 meeting were presented.
Moved by Ms. Walsh, seconded by Ms. Lougee, to accept the minutes of the January 16, 2001 meeting as presented.
Voted: 5- 0 in favor
Easter Schedule
The schedule for Easter Sunday was discussed.
Moved by Ms. Lougee, seconded by Mr. Meier, to follow last year’s precedent and close the library on Easter Sunday.
Voted: 5- 0 in favor
Budget
Ms. Winquist reported that she had contacted NORESCO to discuss a revised contract for next year. She was told that the company would work with her to devise a contract that would meet the financial needs of the library. The service schedule will be revised to include semi-annual, rather than quarterly, calls. NORESCO will supply adequate filters for quarterly changes; the custodians will be responsible for installing the filters. NORESCO is also willing to scale back this year’s contract to help the library meet its FY02 budget. The adjustment in the contract for next year will allow the library to meet the Town Manager’s requested cut in the FY03 budget. The trustees noted that any additional cuts to the FY03 budget would require a reduction
of hours of operation.
Ms. Winquist reported that the population figures supplied by the state are down from last year and will require that 16%, rather than 15%, of the budget be used on materials in order to qualify for state aid. There is a three year grace period to adjust to the change. Ms. Winquist distributed a proposal for the spending of FY01 and FY02 state aid funds.
Moved by Mr. Meier, seconded by Ms. Lougee, to approve the expenditure of state aid as proposed by the Library Director.
Voted: 5- 0 in favor
Campus traffic pattern
The schools have proposed alleviating a traffic problem at the Lower Alden School by putting a roadway through the existing playground and then through the back of the library parking lot. A consultant is looking at the entire campus from the tennis courts down to St. George Street. The trustees were concerned about the safety of patrons under the proposed plan.
Moved by Ms. Delano, seconded by Ms. Walsh, to direct that a letter be sent to the Highway Safety Committee, with a copy to the schools, stating that the trustees have concerns about the safety of library patrons and will not entertain changes to the library parking lot traffic patterns. The trustees want the parking lot to remain closed at one end.
Voted: 5- 0 in favor
The March meeting was rescheduled from March 13, 2002 to March 20, 2002.
Moved by Mr. Meier, seconded by Ms. Lougee, to adjourn the meeting at 9:03 am.
Voted: 5- 0 in favor
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